Glen Region Board of Directors Meeting

June 6, 2002

Motor Racing Research Center

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CALLED TO ORDER: 7:08 PM

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PRESENT:  Barb Luther RE, Roxanne Brown Treas., Dale Terry Dir., Ed Zebrowski Dir., Bob Burns Asst RE, Terri Dobbs Sec.

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ABSENT:  Rob Craig Act. Dir., Gina Metcalf Dir., Tim Meddaugh Past RE, Sandy Nolan Dir.

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GUEST:  Jim Forrest, Ray Oliver

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MINUTES:  Minutes from the May 3 BOD meeting were reviewed.  MOTION by Rox Brown to approve the May 3 minutes.  SECONDED by Ed Zebrowski.  CARRIED.

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TREASURER’S REPORT:  Rox presented a current Treasurer’s report.  At present income is lagging behind for the year due to the fact that we have not started our racing season yet.  Also some concern was expressed in regards to the cost of the previous two Solo II events.  The cost of dash plaques is very high due to late fees and express shipping. MOTION by Bob Burns that Barb talk to the Solo board about expenses of Solo events and we would also like a copy of their budget for this year.  SECONDED by Rox Brown.  CARRIED.  MOTION by Ed Zebrowski to approve the Treasurer’s report.  SECONDED by Terri Dobbs.  CARRIED.

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ACTIVITIES REPORT:  Rob was not present.  Next Solo II June 16 as listed in the Sparkplug.

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OLD BUSINESS:

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By-laws:  The By-law committee will be meeting June 20 at Seneca Lodge to start reviewing the by-laws to see if there are any changes that need to be made to update them.

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Comp board:  On line registration for the division is not up and running yet due to problems with the server.  Both Supps and registration forms will be available on our web sight within the week.  3,400 Drivers will receive a post card in the mail this coming week.  They will be able to download the registration form and mail to the registrar for each event until the on line is up and running.  Ray Oliver has been asked to do a presentation about tech at the Motor Racing Research Center and has asked to be able to use the region equipment.  MOTION by Terri Dobbs to let Ray Oliver use the region equipment for the presentation.  SECONDED by Dale Terry.  CARRIED.

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Web Page:  Barb has talked with Pat Scopelliti about the need to get our page up to date.  With having our supps posted we need the page to be current.  Bob Burns will work with Pat to help keep info on the page current.

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Susquehanna 500:  The mini Grand Prix in Williamsport this year will by Sept. 27, 28, & 29.  We need volunteers for this event.  NO EXPERIENCE IS NEEDED.  We need help in all areas and can show people what to do very easily.  There are rooms and meals provided for volunteers.  Anybody interested should contact Larry Emery.  Larry has also expressed a concern with the mounting brackets that have been used in the past for the transponders for timing for this event.  They have been both inadequate and difficult to work with.  Larry has asked for up to $200.00 to purchase new brackets.  MOTION by Terri Dobbs that Larry Emery first check with Marie Heacox to see if the brackets that we have already in inventory will work for this and if not he may spend up to but not exceed $200.00 for the purchase of new brackets.  SECONDED Rox Brown. CARRIED.

 

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Sunshine committee:  MOTION by Dale Terry that the sunshine committee consists of Rox Brown, Ed Zebrowski, and Terri Dobbs.  SECONDED by Bob Burns.  CARRIED.

This committee will be published in the Sparkplug.  Members need to let anyone from the committee know of any deaths or Illness, so the committee can take appropriate actions wither it is a card or some other memorial for members.  MOTION by Bob Burns to approve budget item expenditure not to exceed $500 for this purpose for the rest of 2002.  SECONDED by Dale Terry.  CARRIED.

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NEW BUSINESS

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Sound equipment:  MOTION by Terri Dobbs to approve an expenditure of $255.00 to calibrate the sound equipment.  SECONDED by Dale Terry.  CARRIED.

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Window Stickers:  Ed made mention of the possibility of bringing back the annual region decals for car windows.  We will check into this matter for further discussion.

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Nominating committee:  Some discussion about the need to form the committee soon to give them more time to fill all the board position.

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ADJURNED 8:35PM

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Submitted by Terri Dobbs