Glen Region Board of Directors Meeting
Watkins Glen Library
Called to Order:
Present: Barb Luther – RE, Bob Burns – Asst. RE, Tim Meddaugh – Past RE, Roxanne Brown – Treasurer, Lin Hurd – Secretary, Rob Craig – Activities Director, Ed Hurd – Director, Bill Schultz – Director, Sandy Nolan – Director.
Absent: Ed Zebrowski – Director
Guests: John Florence, Stu Luther
Motion by Roxanne Brown to approve the
Roxanne Brown presented the financial report dated
1. Glen Region has a net surplus of $18,000.
2. Awards Banquet took in $1,600 and spent $4,100.
3. The 50/50 raffle collected $244, with $120 going to the raffle winner.
A motion to round up the raffle figure and donate $250 to the Motor Racing Research Library was proposed, seconded by Bob Burns and carried.
4. $5,000 donation was made to the Research Library. Glen Region SCCA
will have a permanent display case in the library.
5. There have been some pre-paid expenses which include: the National
Convention, the van and calendar fees.
A motion by Bob Burns to accept the treasurer’s report, seconded by Tim Meddaugh and carried.
Van repairs / maintenance:
Jim Brown will service and check the van prior to the trip to the National Convention. Jim Brown also offered to attend the next SOLO II BoD meeting to offer instructions on operating the van with the trailer. If the transmission in the van needs to be replaced, the cost estimate for this is $3,200. A motion to approve a maximum of $3,500, in case this is necessary, was made by Barb Luther, seconded by Tim Meddaugh and carried.
Activities Director Report:
Rob Craig asked for thoughts on the 2002 Annual Banquet.
Discussion included the need for a larger facility and a larger menu selection.
A new date of
Rob proposed the next membership meeting be held at a go cart
SOLO II – Barb needs an updated SOLO II budget for 2003. She would also like to be invited to the next SOLO II BoD meeting. John Florence offered to contact Mike Taves.
2003 Calendar – Monthly meetings of the BoD will be held the
3rd Thursday of each month at
at the Watkins Glen Library. The next BoD meeting will be on
The Volvo Series will be held on July 27 and 28, 2003.
The AIR event for the July 4th weekend was
discussed with the possibility of contacting
F & C at WGI for SCCA races – WGI doesn’t have enough workers to staff Glen events and will provide a price break if the Glen Region supplies 40 to 50 workers. Discussion included Race Services Incorporated, recruiting out of region flaggers, rewards for volunteers, recruiting from the Central NY Region and forming an alliance with the Finger Lakes Region. What resources do we have and how do we attract them? The BoD will vote on proposals by e-mail.
Comp. Board Appointments and Race Administrators – Bob Burns will present the candidates for these positions at the next BoD meeting.
SOLO II BoD – Lin Hurd will present the candidates for these positions at the next BoD meeting.
Other New Business:
Tim Meddaugh requested approval for the implementation of the NE Divisional 2003 Spec Miata Car Preparation Specifications. Motion was tabled and will be presented to the Comp. Board.
Ed Hurd initiated discussion about the Glen Region web site. We are looking for ideas on how the web site should be set up, what needs to be added / deleted, should content items to assigned to specific individuals. We will ask Pat to conduct a class for volunteers who would like training in web site set up. Bob Burns will contact Pat Scopelliti.
Submitted by: Lin Hurd