Glen Region Board of Directors Meeting
Watkins Glen International
Call to Order:
Present: Barb Luther – RE, Bob Burns – Asst. RE, Tim Meddaugh – Past RE, Lin Hurd – Secretary, Rob Craig – Activities Director, Ed Hurd – Director, Bill Schultz – Director, Sandy Sanders – Director.
Guests: John Florence, Marie Heacox.
Absent: Roxanne Brown – Treasurer, Ed Zebrowski – Director.
Minutes: Motion to approve the July 17, 2003 BoD meeting minutes by Sandy Sanders, seconded by Bill Schultz and carried.
Treasurer’s Report: Presented by Barb Luther, the tally sheet showed a net profit of $6,641.08, to date. Lin Hurd requested a break down of the SOLO 2 expenses. Motion to approve the Treasurer’s Report, with the outstanding request by Lin Hurd, made by Sandy Sanders, seconded by Bill Schultz and carried.
The next (season final) SOLO 2 is scheduled for Sunday,
Report from the Nominating Committee: John Florence presented the following nominees for election to the Glen Region Board of Directors:
For the position of RE: Robert Burns
For the position of Asst. RE: Sandy Sanders and Ed Zebrowski
For the position of Director: Skip Testut
For the position of Director: Joe Atkinson
For the position of Treasurer: Lin Hurd
For the position of Secretary: Cheryl Boynton
For the position of Activities Director: John Florence
A motion to extend the deadline, that a qualified petition for additional BoD nominations be submitted, from 10/10/03 to 10/20/03 proposed by Tim Meddaugh, seconded by Ed Hurd and carried.
Old Business: None.
Regional Dues: Discussion of a possible annual regional dues increase from $10.00 to $15.00 ensued. A motion to keep the dues at $10.00 proposed by Lin Hurd, seconded by Bill Schultz and carried.
2004 Race Season:
Discussion about a possible ‘double national’ and what this would entail.
- Half of qualifying would occur of the Friday.
- Drivers would have to pay two entry fees.
- Single National cost: $200.00, double National cost: $350.00.
- A test day on the previous Thursday would cost an additional $225.00.
- Sandy Sanders expressed concern over her ability to staff worker stations.
The following dates for the 2004 race season have been set:
Marie Heacox proposed the following dates are available for a SCCA sanctioned race at AIR - 6/5-6/04 and 8/14-15/04. Bob Burns proposed a motion that we attempt to secure the 8/14-15/04 dates. Motion seconded by Sandy Sanders and carried.
Outsourcing bookkeeping for 2004:
Discussion about possibly outsourcing bookkeeping for 2004 reaped the following proposal:
“The 2003 BoD proposes to outsource bookkeeping to a non-SCCA affiliated entity for the 2004 calendar year, under the direction of the 2004 Treasurer and the Board of Directors of 2004.”
A motion to accept this proposal and language was proposed by Sandy Sanders, seconded by Bob Burns and carried.
Mini Con will be held 11/14-16/03 in
The annual meeting will be held on
The Awards Banquet will be held on
The projected cost, to replace the Glen Region flag is $300.00. Half that cost will be covered by a donation. Discussion occurred about the possibility of purchasing a second new flag if a discount is available.
Bob Burns requested the Region fund a memorial brick, at the Motor Racing Research Library, in the name of Lindy Hart, at a cost of $100.00. A motion to accept this proposal was made by Ed Hurd, seconded by Bill Schultz and carried.
The need to develop a policy to standardize Region practice in this type of situation was discussed. For the time being, each situation will be handled on a case-by-case basis.
Submitted by: Lin Hurd